Tour details
What this tour is called, where it happens, and how parents will meet you.
Shown to parents on the booking page.
Give the tour a name — parents see it on the booking page.
Which intakes this tour appears under on the parent booking link — pick more than one if it serves several. Shared with Events; manage the list from All tours.
A short line shown on the tour card and the parent booking page.
Linked online accounts — connect once to auto-create joining links.
Visibility & pipeline automation
Who can book this tour, and what happens to a lead when they register.
Who can book
When a parent registers
Registrations are automatically moved into the chosen admissions stage.
These users get an email on each registration.
Default times & capacity
When ON, the public booking page only displays the very next date that still has space. As soon as that date is fully booked, the following available date takes its place — no manual rotation needed. Ideal for ongoing weekly tours, rolling interviews and Google Meet drop-ins.
Parents can't book closer to the start than this.
Recurring weekly schedules
Repeat the same day & time each week between two dates — sessions are generated onto the calendar automatically.
No recurring series yet
Add a weekly series and sessions are generated onto the calendar automatically.
Add a weekly series
Pick at least one day, times, and a valid start–end date range.
Different dates some weeks? Add the series, then drag any session on the calendar to duplicate it.
Scheduled sessions
Add or duplicate dates and time slots. Publish when ready to make visible to parents.
No sessions yet
Add a row to the table below, or generate sessions from a recurring series in the Timing step. At least one session is required before you can publish.
| Date | Time | Capacity | Actions |
|---|
0 sessions · add at least one to publish.
Booking form questions
The guided fields are collected automatically on every booking. Add your own custom questions with “Add question”.
| Question | Type | Required | Actions |
|---|
These appear on the parent booking page under “A few more details”.
Reminder channels
How families are reminded before their visit.
Always on — the default confirmation & reminder channel.
SMS text reminder
Sent to families who give a mobile number.
Email templates
Choose a template
Pick which email to edit. Each has a sensible default — keep it or customise.
Edit email content
Invitation to register Using default
Use personalisation tokens to mail-merge personalised content into each email.
Creating your booking page…
Share & embed
Share this on a "Book a tour" page or send it directly to parents. No account required.
Paste this iframe into any HTML page (e.g. WordPress, Squarespace, Wix) to embed the booking form on your school site.
Add this URL to Google Calendar or Outlook to receive every confirmed booking in your own calendar.
Tour created
Individual tours is now live. Parents can book it from the public link or your embedded form. You'll be notified each time someone registers.