Design System Preview

Event Details

Tickets & Capacity

Visibility

Email & Questions

Registration Pipeline

Review & Save

Event Details

Event Name

This will be visible to parents on the registration page

Event Type

Choose the category that best describes this event

Start Date & Time

End Date & Time

Location

Description

We warmly invite you to our Open Evening to tour facilities, meet staff and learn about our curriculum.

Event Image

Click to upload or drag and drop

PNG, JPG or GIF (max. 2MB, recommended 1200×630px)

Staff Notifications

Select which staff roles to notify when this event is published.

Key contact at each schoolPrimary point of contact for event coordination

Marketing contact at each schoolResponsible for event promotion and communications

Admissions lead at each schoolManages applicant enquiries and registrations

Staff will also be notified when events are cancelled or rescheduled.

Registration Notifications

Notify staff when a registration is received

events@demoacademy.org admissions@demoacademy.org

Select one or more staff members to receive registration notifications for this event

Tickets & Capacity

Maximum Attendees

Set to 0 for unlimited capacity

Per-Registration Limit

Max guests per registration

Registration

Allow self-registration Allow known users to register themselves using the public URL link for this event

Ticket Types

Enable multiple ticket types

Tickets have their own date & time

Name	Start	End	Quantity
General Admission	15/04/2026 09:00	15/04/2026 17:00	Unlimited

Prospective Pupil

Mandatory

Controls whether the prospective pupil question is mandatory when a parent applies

Automated Email

Changes to this email template only affect this event. To update the master template, go to Communications > Email Templates.

Send automated event confirmation email to event registrants

Use a different template for existing Applicaa users

Newcomers — users without an Applicaa account

Sender Email

noreply@demoacademy.org

Reply-to Email

admissions@demoacademy.org

Subject Header

Mail Merge Fields

Dear {{FIRST_NAME}},

Thank you for registering for {{EVENT_NAME}} on {{EVENT_DATE}}.

We look forward to seeing you there.

— {{SCHOOL_NAME}}

Attachments

Drop files here or click to upload

PDF, DOC, or image files up to 10MB

Existing Applicaa users — known contacts

Sender Email

noreply@demoacademy.org

Reply-to Email

admissions@demoacademy.org

Subject Header

Mail Merge Fields

Dear {{FIRST_NAME}},

Thank you for registering for {{EVENT_NAME}}. As an existing user, your details have been pre-filled.

We look forward to seeing you on {{EVENT_DATE}}.

— {{SCHOOL_NAME}}

Attachments

Drop files here or click to upload

PDF, DOC, or image files up to 10MB

Questions

Use this question template for newcomers (user without an Applicaa profile during registration)

Use the same template for users who already have an Applicaa account

Question template for known lead contacts

Questions in this template

From: Open Day Registration Questions

Questions	Required for lead contacts	Visible for lead contacts	Required for other attendees	Visible for other attendees
Child's full name support for: Lead Contact
Date of birth
Current school
Dietary requirements None Vegetarian Vegan Halal Other
Add new question(s) Adding to: Newcomers template (unknown contacts) Search from question bank Create new question Please select question type to start Text Input Single-line text Value Input Number Single Selections Dropdown selection Multiple Selections Dropdown selection Value Input Date picker Text Block Paragraph

Questions	Required for lead contacts	Visible for lead contacts	Required for other attendees	Visible for other attendees
Child's full name support for: Lead Contact
Preferred contact number
Add new question(s) Adding to: Known lead contacts template (existing users) Search from question bank Create new question Please select question type to start Text Input Single-line text Value Input Number Single Selections Dropdown selection Multiple Selections Dropdown selection Value Input Date picker Text Block Paragraph

Data Collection

Collect details for all attendees

When an email is provided, also automatically email a confirmation to any additional attendees

Collect information solely for the person registering

Enquiry Settings

Automatically create enquiry record for student event guests

Creates an enquiry record for each student guest, allowing you to track them in your admissions pipeline. Only disable for internal events where attendees are existing pupils.

Yes — create enquiry records Highly Recommended

No — do not create enquiry records

Waitlist Activation

Enable waitlist

Maximum number allowed on waitlist

Leave it as 0 for unlimited waitlist

Enable automatic waitlist promotion

Expiration time for waitlist acceptance

Days

Hours

Minutes

Deploy to Schools 9 Schools

2 of 9 selected

Oakwood Primary

Primary · 420 pupils

Riverside Academy

Primary · 380 pupils

St. Mary's CE Primary

Primary · 210 pupils

Hillcrest Secondary

Secondary · 1,200 pupils

The Grove Academy

Secondary · 1,850 pupils

Elm Park Primary

Primary · 340 pupils

Meadow Lane Nursery

Nursery · 90 pupils

Thornfield Sixth Form

Sixth Form · 520 pupils

Brookside Primary

Primary · 310 pupils

Customise dates per school

Override the default event dates for specific schools

School	Start Date	Start Time	End Date	End Time

Create New Event

Event Details

Staff Notifications

Registration Notifications

Tickets & Capacity

Registration

Ticket Types

Which forms does this event relate to?

Show the event form

Show popup for the event on

Registration Close

Prospective Pupil

Automated Email

Questions

Questions in this template

Data Collection

Enquiry Settings

Waitlist Activation

Deploy to Schools 9 Schools