Year 7 open day event setup
Alright here you go! Test test
Hi! Here’s a quick overview of how we can improve your onboarding flow based on your current product funnel.
First, here’s the summary of recommended changes and their potential impact:
- Clarify value proposition above the fold.
- Reduce form friction on the first step.
- Add social proof close to the primary CTA.
And here’s a more detailed breakdown with
section headings, inline code, links, and lists so
you can test your CSS and markdown conversion.
1. Hero section improvements
Your hero should quickly answer: what is this?, who is it for? and why now? A simple example:
Help schools enrol students 2× faster with a modern, AI-assisted admissions workflow.
You can also test inline links and how they behave on hover/focus.
Suggested copy structure
- Short, outcome-focused headline.
- 1–2 lines of supporting explanation.
- Primary CTA + secondary “learn more” link.
2. Form friction & progressive disclosure
Long forms often perform better when split into smaller steps. You can test how your CSS handles nested content and code blocks here:
const steps = [
"Basic details",
"Student information",
"Additional documents",
];
function getNextStep(currentStep) {
const index = steps.indexOf(currentStep);
return steps[index + 1] || null;
}
Notice how pre and code blocks wrap and scroll,
and whether they overflow on small screens.
3. States, labels, and inline badges
Chatbots often mention states, tags, or badges inside text. You might represent them with simple spans:
Current status: Active Beta Read only
This lets you test pill styling, border radius, and contrast in both light and dark themes.
4. Tables inside chat responses
Sometimes it’s useful to include small comparison tables in an AI reply:
| Step | Current | Suggested |
|---|---|---|
| Onboarding | Single long form | 3-step progressive form |
| Communication | Email only | Email + in-app nudges |
| Analytics | Manual reports | Automatic weekly summary |
5. Mixed content paragraph
To stress-test wrapping and spacing, here’s a longer paragraph with
bold text, italic text,
inline code, a short link, and some extra
filler text. Lorem ipsum dolor sit amet, consectetur adipiscing elit. Sed
euismod, nunc at ultricies efficitur, lacus ligula condimentum metus, sed
condimentum est felis eget libero. Integer dictum, turpis non posuere
vulputate, lectus justo vestibulum tellus, eget volutpat lacus odio vel
ipsum.
6. Checklist style list
- [ ] Wire up tracking for sign-up funnel.
- [x] Define primary onboarding success metric.
- [ ] Experiment with alternative hero copy.
Let me know when you’ve wired this into your markdown renderer and we can iterate on the structure or add more edge cases.
What type of event would you like to create?
What would you like to call this Open Evening?
Which application form should this event be linked to?
I'm suggesting Year 7 (2027/2028) because that's the next upcoming intake and you mentioned Year 7.
When is the Year 7 Open Evening?
What time does it run?
How many attendees can you accommodate?
Would you like to enable a waitlist so families can still register once all 200 places are taken?
Should parents be able to register themselves through a link on your website?
Would you like to publish this event to ApplicaaOne for wider reach?
I'll use the standard registration questions — child's name, date of birth, year group, and contact details. Would you like to add or change any fields?
That's everything I need. I'll create a draft Year 7 Open Evening for October 15th, 6--8pm with 200 capacity, waitlist enabled, and self-registration turned on.
Here's a summary of the event draft. If anything needed to change just let me know, otherwise just confirm then I'll make it work.
Year 7 Open Evening
I created your Year 7 Open Evening as a draft. It's ready when you are.
Registration link: https://apply.school.com/events/year-7-open-evening-2026
The event is in draft — parents can't see it yet. Would you like to publish it now or make changes first?
Publishing will make this event visible to all eligible parents on your admissions portal and registration page. Once live, families can register immediately.
Publishing event
Your Year 7 Open Evening is now live. Parents can see it on the portal and register using the link. You'll be notified as registrations come in.
What would you like to do next?
I noticed your Open Evening is at 33% capacity with 21 days to go. At this point last year, the equivalent event had 110 registrations. Registration pace is running 41% behind.
Registration update: Year 7 Open Evening
I've prepared a reminder email for 187 registered families with the event time, location, and parking details.
Pre-event reminder ready: Year 7 Open Evening
Here's the reminder content I have drafted. If you wish to adjust, feel free to modify directly here, or just tell me how would you like.
Send reminder email
Sent to 187 families. I'll track delivery and open rates — expect a report tomorrow morning. If any emails bounce, I'll flag them.
Sent 12 registration confirmations today
What would you like to call this event?
Three tours — I can do that. Here's what I've worked out:
Sessions
- Tue 3 Nov 2026, 09:30 -- 11:00
- Tue 1 Dec 2026, 09:30 -- 11:00
- Tue 5 Jan 2027, 09:30 -- 11:00
Jane Smith (Head's PA) will be notified for every registration across all dates.
Based on your Year 7 Open Evening, I'll use the same settings — self-registration and standard questions worked well last time. Does "Private Visit" work as the event type?
Here's a summary of the event draft. If anything needs to change just let me know, otherwise confirm and I'll create it.
Open Morning Tours
I created your Open Morning Tours as a draft with three sessions. Jane Smith will be emailed whenever someone registers for any date.
Registration link: https://apply.school.com/events/open-morning-tours-2026
Families will see all three dates and pick the one that suits them. When one date fills up (15 families), it shows as full while the others stay open.
I've set up confirmation emails for each tour date — each includes the specific session date, time, and preparation notes. Would you like to review them?
Review the confirmation emails?
What would you like to do next?
Publishing will make all three tour dates visible and bookable by parents on your admissions portal. Families can register immediately.
Publishing event
All three tours are live! Families can pick the date that suits them. I'll let you and Jane know as registrations come in.
Your Open Morning Tour is on Tuesday with 7 slots still available. Last month's tour filled completely 10 days before the date.
November Tour: 8 of 15 slots filled
Tomorrow's tour has 13 families. I've compiled a briefing for each family — name, child details, application status, previous attendance, and notes from prior interactions.
Pre-meeting briefing generated
I've prepared two follow-up emails: a thank-you to the 11 attendees with an application link, and a 'sorry we missed you' to the 2 no-shows with the December tour date.
Post-tour follow-up ready
13 registration notification emails have been sent to Jane Smith (Head's PA) across all three tour dates. All used the configured notification setting.
PA notifications sent
Good idea — cloning saves time. I found last year's Spring Open Day from 23 March 2025. Here's what it included:
| Type | Open Day |
| Time | 10:00 -- 14:00 |
| Capacity | 300 families |
| Custom questions | 3 (dietary requirements, year group interest, how did you hear about us) |
| Email templates | 2 (confirmation + 48hr reminder) |
| Filters | Year 7 and Year 8 families only |
| Waitlist | Enabled |
I'll clone everything and update the date to 22 March 2026. What should the new description say?
What should the new description say?
I'll clone the event with the new date and description. I'll link it to Year 7 (2026/2027) — the next upcoming intake. All three questions, both email templates, and the visibility filter will carry over.
Here's the clone summary. Confirm and I'll create the new event.
Clone Event
I created your Spring Open Day 2026 as a draft -- cloned from last year with the new date and description. All questions, emails, and filters carried over.
Registration link: https://apply.school.com/events/spring-open-day-2026
What would you like to do next?
Publishing will make this event visible to eligible families on the portal. Families can register immediately.
Publishing event
Your Spring Open Day 2026 is live! Year 7 and Year 8 families can see it now. I'll keep an eye on registrations and compare with last year's pace.
The cloned Spring Open Day uses last year's 48-hour reminder email. The reminder is scheduled to auto-send on 20 March 2026. The email text references 'Saturday' — the new event date (22 March 2026) is also a Saturday, so the wording is correct.
Cloned event review
Overall registrations are running 21% behind last year at 14 days out, mainly in Year 7 (98 vs 130 last year). Year 8 is tracking closer (44 vs 50).
Year-on-year comparison: Spring Open Day
No problem — I'll set up an event that's only visible to Year 5 and Year 6 families. No other year groups will see it or be able to register.
What type of event is this?
What type of event is this?
What would you like to call this event?
When's the Taster Afternoon? A rough date is fine if you haven't confirmed yet.
What time does it run? Afternoons are popular for taster events — 1:30– 3:30 works well with school hours.
How many families can you come? Think about the activities you're planning — smaller groups often work better for tasters.
I'll enable self-registration and standard questions, same as your other events.
I have everything I need. I'll create this as a draft with the filters applied.
Year 5 & 6 Taster Afternoon
I created the Taster Afternoon as a draft with filters applied.
Filters apply to both visibility and registration.
What would you like to do next?
Publishing event
Your Taster Afternoon is live — Year 5 and Year 6 families can see it now!
You can also filter by application status or enquiry stage if needed.
Just checking — the Taster Afternoon is already live. Adding Year 4 means 23 new families will see it straight away. Happy to go ahead?
Update Access Filter
Completed: The filter now includes Year 4, Year 5, and Year 6. 23 Year 4 families can now see and register for the Taster Afternoon.
That's a good problem to have — your Open Evening is completely full. Let's get the waitlist sorted.
How auto-promotion works
- New registrations join a queue
- If someone cancels → next in queue auto-confirmed + emailed
- No manual action needed from your team
Should the waitlist have a maximum size?
How should the waitlist work when a place opens up?
Should the waitlist have a maximum size?
Update Event
Done — the waitlist is live. Full capacity is a great sign! Families can still register and they'll be told where they are in the queue.
Currently 0 families on the waitlist. The registration page now shows "Waitlist available" instead of "Fully booked."
| Trigger | Page Change | Email Sent |
|---|---|---|
| New registration | "Join waitlist" button | Waitlist confirmation email |
| Someone cancels | — | Next waitlisted family gets promotion email |
| Promoted family | Status changes to "Confirmed" | "A place has become available" notification |
35 families are now on the waitlist. Based on your typical cancellation rate of 12%, approximately 24 places may open up. That would serve about 69% of the waitlist.
Waitlist growing: Year 7 Open Evening
The Carter family cancelled. The Patel family (next on waitlist, joined 3 Oct at 14:22) has been promoted to confirmed and notified by email. Waitlist: 34 remaining. Confirmed: 200/200.
Auto-promoted 1 family from waitlist
Good news — I found an existing "Dietary Requirements" question that's been used on your last 3 events. It's a free text field. Would you like to reuse it, or create a different version?
For "Accessibility Needs" — I didn't find an existing match, so I'll create a new one.
What would you like to do with the existing dietary question?
Here's the existing question:
Want to reuse this one?
Should these questions be answered for every attendee, or just the person filling in the form?
Add Questions to Open Day
All done — both questions are now on your Open Day registration form:
- Dietary requirements — compulsory, families must answer before submitting
- Accessibility needs — optional, families can leave it blank
Both questions will appear for every attendee listed on the registration.
Anything else?
Here's how the Spring Open Day went:
Overall: 110 / 135 attended (81%) · Year 9 had the highest no-show rate
Of the 107 families who attended:
| Application Status | Count | % of Attendees |
|---|---|---|
| Application submitted | 45 | 42% |
| Application started (not submitted) | 18 | 17% |
| No application started | 44 | 41% |
44 families attended but haven't started an application at all. 18 more have started but not finished. That's 62 families worth following up with.
Last year, 58% of attendees had applied by this point — you're at 42%, so conversion is running behind.
Here's the follow-up email I've drafted for the 44 families who attended but haven't started an application.
Send Follow-Up Email
All 44 emails sent. That's a solid follow-up. I'll track opens and clicks — expect a report in a few days. Last year, about 30% of families applied after a follow-up like this.
I've saved this attendance data as an insight report — you can compare it against future events.
It's been 7 days since your Open Day. Here's the attendee pipeline for the 107 families.
Post-event conversion update
Follow-up sent 3 days ago to 44 families. Here's the email performance so far.
Email performance: Open Day follow-up
I'll set that up. Registration will close automatically at 5pm on 14 October. After that, the registration page will switch from the sign-up form to your custom message.
Update Event
Completed. Registration will close automatically at 5pm on 14 October. Here's what will happen:
No manual action needed — the system handles the switch automatically.
Anything else?
I'll update the closed message to include a link to your Private Tour booking page. That way, families who find the event after it closes still have a way to engage.
Update Closed Message
Completed. After 5pm on 14 October, families will see the fully booked message with a link to book a private tour instead.
Just so you know — closing now means anyone currently looking at the page won't be able to submit. There are 187 registrations so far. Want to go ahead?
Close Registrations Now
Completed: Registration is now closed for the Year 7 Open Evening. The page shows your fully booked message with the tour link.
Registration closes in 2 hours (14 Oct, 17:00). Current status: 192 of 200 places filled, 8 remaining. 5 new registrations in the last 24 hours.
Registration closing soon: Year 7 Open Evening
Registration automatically closed at 17:00 on 14 October as scheduled. Final count: 195 of 200 places filled, 5 unfilled spots.
Registration closed: Year 7 Open Evening
Since registration closed 6 hours ago, 14 families have visited the registration page and seen the closed message. 3 of those clicked through to the private tour booking link.
Post-closure page visits